We’re Hiring: Billing Coordinator (Remote)
About Tyz Law Group
Tyz Law Group PC, a boutique intellectual property litigation and counseling law firm, is looking to hire a detail-oriented, self-starter to support its operations team. This is role is 100% remote.
The attorney team is comprised of seasoned technology lawyers with deep subject matter expertise. We deliver the impact, substantive capability, and quality of larger firms while offering the personalized attention of a small, agile team. Our team is focused on delivering results, not billable hours. We operate as a unified team with a single mission: delivering results for our clients. If that sounds like a mission you can support and you meet the following requirements, we want to talk with you.
The Role
Prepare, generate, and transmit client invoices, ensuring accuracy and compliance with client agreements, billing guidelines, and firm procedures.
Responsible for preparing the LEDES file to be sent to the client.
Process write-offs, adjustments, and discounts according to firm policies.
Coordinate resolution of any billing issues, including deductions and credits.
Communicate with clients and insurers regarding invoice and payment status.
Proactively manage status reporting in billing systems.
Communicate with attorneys and legal staff to facilitate accurate recordation of billable time and review time entries for errors or omissions.
Manage all aspects of accounts receivable, including tracking and recording incoming payments, monitoring and following up on outstanding AR, and coordinating with bookkeeper to reconcile accounts.
Coordinate accounts payable processes with bookkeeper including preparation and processing of expense reports, managing outgoing payments to vendors and ensuring timely processing of payments.
Apply trust and retainer funds as directed; assist with month-end trust balancing.
Provide administrative assistance where needed, including organizing files, word processing support, etc.
Qualifications
Strong technology skills, including proficiency in Excel, Word, Outlook, and Adobe Acrobat, and an ability to leverage new technology for business processes.
Prior billing experience (3-8 years) in a litigation firm with at least 20 attorneys and billing / collections for 100 + matters.
Familiar with legal terms and processes and with the nature of the legal work being done.
Familiar with multiple vendor ebilling systems, including Bottomline/Legal-X, Legal Tracker, Coupa, and CounselGo.
Proactive self-starter with strong attention to detail, outstanding organizational skills, an ownership mentality, and the ability to work independently with minimal supervision.
Ability to handle confidential information with discretion.
The above is intended to describe the general requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.
Tyz Law Group is an equal opportunity employer and does not discriminate in any aspect of employment, including hiring, salary, promotion, discipline, termination, and benefits, on the basis of race, color, ethnicity, religion, national origin, gender, gender identity or expression, age, marital status, sexual orientation, family responsibility, disability (including physical handicap), or any other improper criterion. We are committed to making our job application process accessible to everyone and to providing reasonable accommodations for applicants with disabilities. If you have a disability or medical condition and require an accommodation for any part of the application or hiring process, please contact us.
Reports to: Guinevere Jobson
Salary: $50,000-$95,000 (dependent on experience and location)